Knowing how to access Gmail's archive is vital to the successful usage of the Gmail platform. The archive is one of Gmail's greatest features. Due to the enormously large storage capacity of individual email accounts, Gmail boasts that you never need to delete an email. This is true, due to the incredible power of Gmail's archive.
To access Gmail's archive, you will need:
- A computer or device with full internet access
- A Gmail account
- Fill up. There's no reason to access the archive if there's nothing there! Use the checkbox to the left of individual email messages and click the "Archive" button at the top of your inbox to send items to the archive in bulk. Alternatively, click the archive button at the top of your individual messages when reading them. This is an excellent habit to develop because it ensures a clean and efficiently-run inbox.
- Finding data. The archive is a bit tricky to find, since it's not actually called "Archive." Archived mail lives in the "All Mail" section of Gmail, which can be found by clicking on "All Mail" on the left of your screen. Don't see an "All Mail" button? Click the "x more" (x being a number) button underneath "Inbox," "Buzz," "Sent Mail" and "Drafts" to display all of your mail folders.
- Alternatives. Gmail is developed by Google, so why bother sifting through all of those messages yourself? You have one of the most powerful search engines on the planet at your finger tips. Instead of trying to find that one particularly pesky email, just use the search bar at the top of your inbox and click "Search Mail." Be amazed at the searching power!