How Do You Scan A Document Into Microsoft Word

Scan a document into Microsoft Word using Microsoft Office Document Imaging which comes with the Microsoft Office package. You may have to add this component if you didn't do a full installation when you set up your Microsoft Office programs. You don't have to retype paper documents when you find that they that it need to be modified because the Microsoft Office Document Imaging program contains an Optical Character Recognition (OCR) tool that can be used on a .tif or .tiff formatted scanned document.

1. Scan the document as a .tif or .tiff file. This is a standard format for most scanners on the market.
2. Open Microsoft Office Document Imaging to begin to scan a document into Microsoft Word. The program is typically located under “Microsoft Office Tools” in your “All Programs” menu.
3. Click “File” and “Open” in the menu. Highlight the .tiff or .tif file and click “Open.”
4. If you only want to scan part of a document into Microsoft Word, select the text using the mouse. Make sure all parts of the document that you want to scan into Microsoft Word are included in the red-outlined box.
5. Click on “File.” Select “Send text to Word.” Click “OK” in the box that states “Microsoft Office Document Imaging must recognize the text in this document (OCR) before you can perform this operation. This may take a while.”
6. If you selected text in Step four, choose “Current selection” under “Export” in the “Send Text to Word” window. Otherwise, choose “Selected pages” or “All pages.” Click “OK.”