How To Lock A Word Document

Wondering how to lock a word document for security purposes? This would make the word document unable to be opened by anyone other than you and prevent unauthorized changes by another person. There are two ways to lock, limit or restrict access to a word document. One way is to require a password to open or modify the document. This is the most secure method to lock a word document.

Creating a password to lock a word document is an easy task.

  1. Open the word document.
  2. Go to ‘File’ and click ‘Save As’.
  3. On the top right menu box of ‘Save As’, click on Tools then click ‘General Options’.
  4. In the ‘General Options’ box type in a password, in second box retype the password then click ‘OK’.
  5. Click ‘Save’

Remember to write down your password for future reference. If you lose your password you will be unable to open your document. The second way to lock your word document is to make it a ‘read only’ document. The ‘read only’ function will not stop someone from opening and changing your data. However, once the ‘read only’ option is selected anyone who tries to make changes to the document will have to save it under a different file name.  

To lock a word document using the ‘Read Only’ function

  1. Open the word document.
  2. Go to ‘File’ and click ‘Save As’.
  3. On the top right menu box of ‘Save As’, click on ‘Tools’ then click ‘General Options’.
  4. At the bottom left of the ‘General Options’ box click the box next to ‘Read Only’ option.
  5. Click ‘Save’.

These few tips should help you keep your documents secure when using word.



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