How To Save Outlook Mail
If you want to know how to save Outlook mail, you're in luck. It's very easy, and it's a great idea! Saving your Outlook mail protects you in case of data loss or accidental deletion, and allows you to keep backups for your safety and for your records.
To save Outlook mail, you will need:
- Printer (optional)
- Off-site data storage (optional)
Here's how to save Outlook mail:
- Target Find the mail you want to save. If you select and save one message at a time, you'll be able to save all of the formatting and special attachments that may be included. If you select and save more than one Outlook mail at a time, you'll be limited to a text-only format.
- Save Click "File" on the menu bar, then "Save As." Find a place to save your Outlook mail, and decide what format works best for you. Again, if you're saving multiple messages, you'll be limited to a text-only format.
- Store Now that you've saved your Outlook mail, it's a good idea to keep it somewhere where it will be safe. A USB flash drive or external hard drives are both good choices, but if you're truly worried about your data, be sure to keep copies at another location where it can't be damaged by fires, floods, or other catastrophic occurrences.
Alternatives Print your very important mail and save them in a fireproof lockbox or trusted bank safety deposit box. This way you can assure the safety of your messages beyond a shadow of a doubt. This is cumbersome and not environmentally friendly, so choose your messages carefully!
- Archive If you want to know how to save your Outlook mail as one bulk file, you're yet again in luck! Select "File" and then "Archive," and choose a place for your older mail to reside. The same rules about finding a safe place for your data apply!