How To Word Graduation Announcements

When graduation time rolls around, you may find yourself at a loss for how to word graduation announcements. Many printers can offer you a selection of template prose, but if you choose to print your own, or don’t like what the printer offers, here are some helpful tips.

  1. First, understand that the goal of any announcement, be it graduation, engagement, or retirement, is to notify people of an important event. However, announcements are generally stated in as few words as possible.
  2. Second, your graduation announcement should include the important details of who, what, when, where, and why. This information lets the recipient know what they need to do and by when. If your graduation announcement includes an invitation, RSVP information should be included.
  3. Third, decide if you want to send personal or impersonal graduation announcements. Personal announcements allow for a casual, informal tone. They can be written in the first person (using the word “I.”) Impersonal graduation announcements are more formal, thus requiring different verbiage. These are generally written in the third person.
  4. Finally, consider the goal of your graduation announcement. Does your announcement include inviting recipients to attend graduation ceremonies? A reception in honor of the graduate? You will need to include specific information as to date, time, location, and driving directions, if necessary. This information is generally reserved for the end of your graduation announcement.

Examples of graduation announcements:

An impersonal, formal graduation announcement might read something like:

“Mr. & Mrs. John Q. Public are pleased to announce the graduation of their son, John Q. Public, Jr. from the Academy of Graduation Announcement Writing. Mr. Public, Jr. received his Bachelor of Arts in Creative Announcements from ABC University, New York.

Mr. & Mrs. Public would enjoy the honor of your presence at Commencement Exercises Saturday, the nineteenth of June, two thousand ten at six o’clock.”

Notice the use of words, rather than numbers to indicate dates and times.

A personal, informal graduation announcement might read something like:

“I am overjoyed to say that after four years of hard work, I will graduate from the Academy of Graduation Announcement Writing this June. I have completed my studies and will be awarded a Bachelor of Arts in Creative Announcements from ABC University, New York.

I would be pleased if you could join me for Commencement Exercises Saturday, June 19th, 2010 at 6:00 p.m.”

That's it! Writing a graduation announcement can be tricky, but if you do it correctly, you're sure to wow your family and friends.