When you are learning how to write a reference letter for a friend, former employee or a colleague, you are learning what content to put in the letter. Understanding how to write a reference letter can make you a valuable employment resource. Take the time to learn how to write a reference letter so that you can be a part of the advancement of the careers of your friends and colleagues.
- Introduce yourself. The first thing you need to do when learning how to write a reference letter is to introduce yourself. State your name, your current employer, your position with that employer along with your title and how long you have worked there. This introduces you to the reader and gives the reader a time frame that he can apply to the person who is the subject of the letter.
- Your relationship to the subject person. State how you know the subject person of the letter. Describe the title you held when you worked with the subject person, the title the subject person held, the department you worked in and how your work related to the subject person. Learning to be very clear and concise with descriptions is part of how to write a reference letter. If you did not ever work with the subject person, then state your relationship and how it applies to the purpose of the letter.
- Your feelings on the subject person. This is where you need to learn how to write a reference letter that counts. If this is a character reference then discuss the personality traits and actions of the subject person that you most admire. If this is an employment reference letter, then recount the work habits and accomplishments of the subject person. Write about only those things that you had direct and personal experience with.
- The strengths of the subject person. Once you have learned how to write a reference letter that gives your personal account of the subject person, you should then sum those observations up in a paragraph that summarizes what you feel the strengths are of the subject person. Focus these strengths on things that are applicable to the recipient. For example, mention that the subject person is a responsible driver if the letter is an employment reference for a driving company.
- Your contact information. End the letter with the ways in which the recipient can contact you for verification of the information. Include the hours that you are available at each contact point to make it easier for the recipient to get in touch with you.